meetings

Meeting room traffic lights at Brilliant Noise

Have you got this room booked?

The dance of the meeting room hunt and bluff-double-bluff has many variations but is common to offices large and small across the UK. Open plan offices are still the dominant template for workspace design despite a growing army of detractors. So when you need a quiet space for an impromptu chat, the hunt for an empty meeting room begins, and then the dance of trying to negotiate your way into rooms.

A delightful bit of making by Brilliant Noise’s creative director Gareth James has made meeting room headaches just a little less frequent for us all.

A pedestrian-crossing style illuminated sign turns red when a room is booked in its dedicated Google calendar, and green when it is not. This alone is helpful – our main office is a long wide space, so opening up calendars or walking down to see if anyone is in there are both clunky ways of working out if you can use the room.

Even better, though – is the instant room booking button. Pressing it gives you the room for five minutes – automatically booking it into the calendar and a couple of seconds later the light turns red.

Simple things. They make me happy.

Gareth’s going to be posting the details of the project soon, so I’ll be sure to update this post with a link to it when he does…

Meeting-less leadership

IMG_5272

Creative leaders can struggle with the limiting effects of seniority. They are expected at more meetings. Less of their time is their own. Everything is scheduled and less  spontaneous – it seems frivolous to have diary time that is not spoken for by one plan or priority.

I was inspired to read about IDEO’s chief creative officer, Paul Bennett’s radical response to this challenge in a New York Times article. He has a Sunday night ritual of deleting meetings from his diary – as many as he can, and then sets up a desk in the middle of the office where he can be found, interrupted and bumped into serendipitously:

I bucked our internal trend of “hot desking,” where people don’t have a permanent desk. Most of our employees sign up for a desk when they come in for the day — that helps keep everyone flexible and fluid. But I wanted to be an anchor in all that fluidity. So I sat myself permanently and resolutely with our I.T. team at its help desk, which is the most visible and central spot in our San Francisco office.

I think of the help desk as an overlap between a coffee bar and a hacked-together technological lifeguard station. The people there are full of energy and fun. Sitting high up on a stool with them has encouraged people to approach me spontaneously. This lets conversations and interactions happen naturally over the course of the workday. I try to spend about half my day at the help desk and the other half doing what I call “doctor’s rounds,” when I walk through the office and talk to people if they request it or if I feel that they are receptive to it.

I now allow myself to be pulled, to drift in and out, and to be available for five-minute or two-hour interactions depending on what’s needed. Because of that, I feel as if I am part of a living, breathing organism, and responding to its needs rather than simply running from place to place with a calendar in my hand.

Of all of this – and a strange thins about a lamp made of a desiccated cod – it’s the first bit I like most. Making saying “no” part of the planning routine, creating space for unplanned things to happen. I think I will try that out…