Public notebook

My best reads of 2018

Posted on by Antony Mayfield

What did your books do for you lately? If they aren’t working hard, you should cut your losses and get new ones. That’s what I learned while reading last year.

2018 was a year when I needed my books to be right. I looked around for the ones I needed, and I abandoned several that didn’t work out.

Stopping reading a book is always a hard decision — something about giving up, about wasting an opportunity to learn – but it helps to remember sunk cost fallacy with the precious time and attention that goes into reading.

I put my 2018 list together based on the books that made the biggest contribution to my life. These are books that worked hard — and worked me hard. I’d like to give them medals. Some of them earned battlefield commissions — Brevet Majors of motivation and curiosity.

  1. Grant, by Ron Chernow

When I studied American History at university, I focused on the 20th century. What I knew of the American Civil War was just a rough outline — abolition of slavery, burning of Atlanta, enormous casualties. Of Grant I knew the name only, a counterpoint to the South’s military giant, Lee.

I have a sense that in the 90s (and before) that Lee was more admired as a historical figure. This may be because while the South was defeated militarily, a terrorist, guerilla and culture war continues to be fought to this day against the outcome. An oddity of the culture war that followed the military one is that many who wrote the history were on the losing side. If we were to believe the “history is written by the victors” dictum is generally true, then either the American Civil War is an exception, or the Union’s victory was temporary.

The War was colossal. As Shelby Foote — a Southern-rooted historian — said in the Ken Burns documentary The Civil War, more soldiers died in the Battle of Shiloh than at Waterloo. And, he points out, “there were many more Waterloos to come”.

Ulysses S Grant, who had previously served and then left the army under a cloud, helped form a volunteer Federal militia in Kentucky. Then, with incredible speed, he ascended to be the Army’s first Lieutenant General since Washington. His career, which includes many failures and setbacks but ultimately reaches the Presidency, is a story worth reading for its own sake.

After the Civil War, the book describes the very complicated and tragic tale of the emancipation of the slaves and the aftermath. Lincoln and Grant were opposed to slavery on principle, but their support for emancipation and support for equal rights for black Americans grew and hardened through the course of the war. The tragedy of great progress then being put down with horrific massacres and intimidation throughout the South is caused partly by Lincoln’s assassination at the end of the War and the subsequent fudging of the peace. Chernow notes:

Americans today know little about the terrorism that engulfed the South during Grant’s presidency. It has been suppressed by a strange national amnesia. The Klan’s ruthless reign is a dark, buried chapter in American history. The Civil War is far better known than its brutal aftermath.

Reading about the systematic violence across the South gives you a deeper perspective on the Civil Rights struggles of 100 years later, a struggle that continues today in the face of white supremacy and racism in its many forms.

Grant himself is also a fascinating individual. An alcoholic who fought the disease all his life, a gullible over-truster of others, he was also unlucky and incompetent in business matters. As President, his achievements were offset by scandal — his naivety in business dogging him to his dying day.

The accounts of Grant’s alcohol addiction — and the depression suffered by his most trusted and brilliant fellow general Sherman — reminded me of the excellent A First Rate Madness by Nassir Ghaemi. When facing extreme challenges, leaders with neurotypical or average healthy emotional profiles often fail (Ghaemi calls those with an average profile homoclytes). In peacetime people get used to steady states, predictable ways of succeeding, but in extraordinary circumstances — say wars waged on a scale with technology more deadly than they can fully understand — sometimes we need people whose minds have been to dark places and survived, learned to think and find new ways of thinking that let them survive.

Grant was accused of being a butcher who wasted lives, but the current appraisal by historians like Chernow shows Grant as someone who saw the nature of the war for what it was, both in terms of the need for unconditional surrender by the Confederacy in order to preserve the Union, the key issue of emancipation and equality for former slaves as a war aim, and the nature of the new telegraph and railroad enabled large scale, strategic warfare.

But I digress. Let’s move on to my second book…

2. A Perfect Spy, by John Le Carré

This is the most autobiographical of Le Carré’s novels — the protagonist works in intelligence and is suited to that profession in part by his malleable sense of self. His mercurial identity emerges through his childhood under the influence of his Father, a conman and fantasist.

While the story is about espionage it also about the universal puzzle of the self — who are we really? Who can know us at all, least of all ourselves? The spy of the title baffles and enrages the powers that be, his family, and his friends. It’s an amazing yarn that makes you yearn for something just out of reach of all of us. The book took me into myself and away from the world and left me as lost as anyone. I read The Little Drummer Girl shortly afterwards, which it is in the same thematic vein – and also highly recommended, even if you have seen the recent BBC TV adaptation.

3. The Last Man in Europe, by Dennis Glover

The first book I read last year and a profoundly brilliant piece of storytelling. It is the story of the writing of 1984 by George Orwell, drawing from different chapters in his life to show how the masterpiece — written as he was dying of tuberculosis — drew on his experiences of being hunted by the NKVD in Barcelona during the Spanish Civil War, censoring things at the BBC during the war and other personal experiences. It’s so much more interesting and engaging as a story than it would be as an account of all of these things. The author pulls off the trick of making you believe that his Orwell is the real Orwell, that somehow you are reading something like a non-fiction account. Maybe this is because the Orwell we follow is bound up with petty matters and dreary mortality as well as the grand quest to write his greatest novel.

4. Measure What Matters, Radical Focus and Scrum

These three books share as space in my list as they combined to power the adoption of OKRs (objectives and key results). I’m not going to evangelise this approach — this isn’t the post for that — suffice to say these books made a massive difference to my year. (Hat tip to Sienne Veit for recommending Radical Focus).

5. The Prince, by Niccoló Machiavelli

One of those books you think you know already – until you read it.

The Prince was a beautiful read on a number of levels. When we stop thinking of politics as what others do in organisations and think of it as the art of getting things done then Machiavelli becomes very relevant. As well as being an interesting treatise on power, it’s timelessness as a practical guide to working in political (i.e. most human organisations).

Try reading Machiavelli and substitute “prince” for “client” or “boss” and it feels like a book written for today as much as 16th century Italy.

It also complements the first two parts of Hilary Mantel’s trilogy about Henry VIII’s advisor, Thomas Cromwell – Wolf Hall and Bring Up the Bodies — which I read a couple of years ago and like to revisit now and again. “You have to choose a Prince” says Mantel’s Cromwell, who learned banking, soldiering and the art getting things done — of being “a ready man” — in Italy.

Recently, I’ve started reading Cromwell, by Diarmaid MacCullough, a biography. I was delighted to read that there was primary evidence that Cromwell read The Prince.

…some time in the late 1530s Morley could assume that Cromwell would be pleased by a gift of Niccolò Machiavelli’s best-known works the History of Florence and The Prince, in Italian editions, for recreational and instructive reading. He accompanied the present with reminiscences about the many occasions he had heard Cromwell observe of the Florentines that he had ‘been conversant with them, seen their factions and manners’.

Being someone who sometimes advises clients on innovation and organisational change – something that is often analogous to politics and war – I was stopped in my tracks by one passage in The Prince.

It is incredible that this was written 500 years before the current canonical theory of disruptive innovation. As I noted in my last blog post, it answers the question of why it is so hard to get organisations to do radically new things:

And it ought to be remembered that there is nothing more difficult to take in hand, more perilous to conduct, or more uncertain in its success, than to take the lead in the introduction of a new order of things, because the innovator has for enemies all those who have done well under the old conditions, and lukewarm defenders in those who may do well under the new. This coolness arises partly from fear of the opponents, who have the laws on their side, and partly from the incredulity of men, who do not readily believe in new things until they have had a long experience of them. Thus it happens that whenever those who are hostile have the opportunity to attack, they do it like partisans, whilst the others defend lukewarmly, in such wise that the prince is endangered along with them.

6. I Hate The Internet, by Jarett Kobek

A book full of boiling contempt for tech giants, it was a very good year to read I Hate The Internet. Gorgeous prose and ideas that in turn confuse and clarify the reader’s thoughts. There’s a dash of Ellroy’s pugilist flow and of Hunter S Thompson confrontational nihilism to the book. It gets a medal from me for its rage, for creating a place that my mind could hang out for a bit — a kind of punk retreat from the dark chaos of the world in 2018, while also being a book of its moment. Read it.

7. The Ego Trick, by Julian Baggini

This book almost didn’t make the list, as I read it at the end of the year while I was already thinking about my books of the year. Thanks to procrastination in posting this piece, I’ve had a chance to appreciate how much of an impression it made on me. Ever since I read it I’ve seen everything else through the ideas it presented.

Written by philosopher Julian Baggini, The Ego Trick is accessible but not an easy ride. It deals with the

It was a quote from the book that made me hunt it out: “I is a verb, masquerading as a noun.” As simple a sentence as you would hope to write, but like a compressed file, there a million bits of provocation and questions that spring from it as soon as you start to consider the idea.

Step by step, Baggini walks us through the arguments for the idea of a soul, a constant self, and debunks them. You end up with your head spinning and realising what a complex, illusory and yet essential and wonderful the idea of the self really is. I can’t compress that argument here for you – I’d just recommend getting the look and going on the journey yourself.

The Ego Trick gives you the opportunity to experience and gain a threshold concept – an idea that once you truly grasp it, turns the world upside down, changes how you see everything from that moment onwards.

8. The Definitive Guide to Strategic Content Marketing, by Lazar Dzamic and Justin Kirkby

Does what it says. But that’s a lot.

Only a handful of the books written about content and marketing are worth the megabytes they travel upon, but Lazar and Justin have applied academic rigour (they both lecture on marketing) to the thinking, have decades of experience that inoculates them against neophilia and wide-eyed optimism for the next big thing, and basically know what they are talking about.

I’m quoted in the book, which is awkward, but I read everything else in it and violently agreed with most of it, so whole-heartedly recommend it to you. It should be on the desk of anyone developing strategy for marketing or running content programmes. It would also save us all a lot of time if publishers insisted specialist books on marketing be as good as this before they agree to publish them.

.   .   .   .

So, 2018 was a good year for reading. But any year is — if you choose the right books.

Below are some of the other books I read last year that I would recommend.

Fiction

  • City of the Dead: A Claire De Witt Mystery, by Sara Gran. A wonderful, off-centre detective story set in the ruins of post-Katrina New Orleans.
  • The Snowman, by Jo Nesbo. I think this may be the best of the Nesbo’s books – a great plot and the usual grim, Nordic existentialism (but that’s why we read it).
  • The Outsider, by Stephen King. Starts as a crime/mystery and ends up somewhere else. Even though you kind of know what you’re in for, the sense of rising dread in the plot is so subtle. You’re like the frog in the pot of warming water that suddenly realises the heat has been rising for a long time but you never noticed.
  • This Is What Happened, by Mick Herron. I love Herron’s Slough House series so much that I will basically read anything he published. This standalone tale is a creepy, twisty delight, that switches your perspective and the plot direction in very satisfying ways.
  • Hhhh, by Laurent Binet. Read it and then watch the movie Anthropoid. An incredible true story told in a self-regarding laconic way that ought to have annoyed me, but it mostly didn’t.

Non-fiction

  • The Descent of Man, by Grayson Perry. It’s a good time to have a bit of a think about what it means to be a man. Sadly I think I have met more women than men that have read this book. It’s brilliant.
  • Essentialism, by Greg McKeown. A New York Times best-selling self-help book is something I tend to avoid until, as was the case with this, someone I trust recommends it (thanks, Will). This was a perfect book for me to read at the moment I did, simply about doing less as a formula for a better life.
  • Reinforcements, by Heidi Grant Halvorson. Another simple theme – asking people to help you. When you dive into the detail of what happens when we ask for help, you realise why it is so hard and why we don’t do it well or often enough. A more accessible book than Helping  by Edgar Schein, but you should also read that if you’re interested in this subject.
  • Fire and Fury, by Michael Wolff. Boom! The first year of Trump. It’s so useful to have a look inside and understand some of the moving parts of the current administration. Superlatives are not enough to describe the spectacle and the horror.
  • On Writers and Writing, by Margaret Atwood (Published as Negotiating With the Dead outside the UK). A collection of lectures on writing by one of my favourite authors. Her mind is amazing and it is a lot of fun to hang out there.

Business

These were all intensely useful to me in my work as CEO of Brilliant Noise. I would recommend that anyone working in leadership or management should read them all:

  • The Silo Effect, by Gillian Tett. A classic and so well written. All abouthow siloes emerge and how to break them.
  • The High Growth Handbook, by Elad Gil. The ultimate how-to book for companies that aren’t quite start-ups any more. The intereviews from leaders of businesses that have scaled are really useful and I imagine would be even if you aren’t growing a business.
  • Powerful, by Patty McCord. Advice and insights from a people management genius, drawn from her experiences at Netflix and elsewhere.
  • Principles, by Ray Dalio. Dalio has spent his working life figuring why his decisions worked or didn’t and has systematised them in his own company. Here he shares his approach and the principles (rules of decision-making, really) that have won out over 40 or so years. His specific principles might not work or be relevant for you, but the method and the thinking are really useful.

I hope one of these books is useful to you. I know I have loved reading them and writing about them too…

Public notebook

When innovation is a losing game

Posted on by Antony Mayfield

Three dots to connect...

This quote came up in my Readwise feed from War, by Ian Morris about the game theory of innovation:

Like fight and flight in the dove-and-hawk game, innovation and conservatism both have costs and benefits. Innovators pay a price: it takes time to learn to make new arrowheads and to use them properly (costing, let us say, 10 points), and—perhaps more seriously—going against the way things have always been done might lose them respect (–20 points). Other men might not want to cooperate on hunts with someone so quirky, in which case the goatish inventor might actually end up with less meat, despite having better technology (another –10 points). In the end, he might just let the whole thing drop.

The dove-and-hawk-game is a conflict model. It is interesting that a model of conflict maps so easily onto what we can think of as an introducing-innovations-to-organisations model. Innovators have to fight to get their ideas accepted, they just don’t always appreciate how important that fight will be.

Innovators are often driven by zeal and a love of the new. They find it hard to understand why everyone doesn’t get on board with their new ideas, but that doesn’t stop them from losing the long game.

Machiavelli said the same something similar to Morris:

“And it ought to be remembered that there is nothing more difficult to take in hand, more perilous to conduct, or more uncertain in its success, than to take the lead in the introduction of a new order of things, because the innovator has for enemies all those who have done well under the old conditions, and lukewarm defenders in those who may do well under the new. This coolness arises partly from fear of the opponents, who have the laws on their side, and partly from the incredulity of men, who do not readily believe in new things until they have had a long experience of them. Thus it happens that whenever those who are hostile have the opportunity to attack, they do it like partisans, whilst the others defend lukewarmly, in such wise that the prince is endangered along with them.”

The Prince, Niccolò Machiavelli

Pioneers with arrows in their back, as the corporate folklore motto warns those among us who would dare to dream of better things.

It connects with something I read yesterday in the FT, a professor quoted in Andrew Hill’s useful analysis/speculation about the demise of slipper innovators and prolific ad re-targeters, Mahabis…

“the financials of fast-growing companies look almost the same as the financials of failed companies”.

Could we apply the same principle to the success of innovators? As in the career trajectories of innovator executives can look almost the same as failing executives. Teetering on the brink until the moment they win — or lose.

Innovators – and I count myself as often have been among them in my career – huddle in groups – friends, conferences, Facebook groups – and warm themselves around the glow of stories of titans of innovation laying waste to the old certainties and inefficiencies of industries, lauded as mavericks and visionaries as they variously re-shape industries and put dings in universes.

Innovation is a high stakes game, and we rarely hear from those who played it and lost, just those who eventually won.

Image: A Japanese flintlock from the British Museum Flickr account (cc).

Public notebook

The next 20 years of disruption in marketing (and everything else)

Posted on by Antony Mayfield
“The Thames Illustrated. A picturesque journeying from Richmond to Oxford” — Source: The British Library

If you follow the money instead of the marketing services sector’s own narratives, change on a scale far larger than anything Google or Facebook have brought is on the way. That’s the conclusion we can draw when we listen to Silicon Valley’s smartest money talking about what’s next for them.

Benedict Evans is a Partner at Andreessen Horowitz (aka A16Z). His presentation a few days ago (November 2018)  is — like the slower, more slide heavy Mary Meeker rival at Kleiner Perkins — billed as an annual fact fest and market proclamation. his theme this year was “the end of the beginning”.

Why is Evans worth listening to? Well, partly because he’s not speaking to you, he’s speaking to the money — his firm has US$2.6 billion of venture capital under management, and is ambitious to grow more. Its biggest successes since it started in 2012 have been backing firms like Instagram, Dollar Shave Club and Skype. It is the smartest money on the web. They are driven by the key insight articulated by founder Marc Andreessen that “software is eating the world” — everything that can be made to run better with digital technology will be disrupted and changed by the web.

There are three main points he makes that are worth looking at more closely — and then a torrent of industry-specific insights for CPG, retail, automotive, healthcare and financial services. First, When it comes to digital transformation, we are at the beginning of decades of change. Second, the past 20 years of the web have been about access — a wave of connecting up all of the people in the world — the next 20 years will be about usage, how we rethink almost every aspect of human activity using this network and the digital tools connected to it. Third, the current wave of change is being driven by machine learning and crypto (i.e. blockchain and related technologies). 

A concept that leaders in every field need to grasp is that the digital revolution — the number of things that software and connected technology will change dramatically — has only just begun. Benedict Evans’s presentation will give a valuable return on the investment of your time and attention if it only helps bring that one concept to life a little more. 

Watch the video of the full talk below — and a fillet of the points that I found most interesting (quotes are all from Benedict Evans, edited for clarity).

Key points from Benedict Evans The End of the Beginning

The forces at work

Access to the web — the number of people connected — has been growing the past 20 years at an exponential rate, but the usage is only just beginning to grow and there is a massive addressable opportunity. 

The next wave of disruptive innovation will be of a different order of magnitude — harder problems, but bigger opportunities (and bigger disruption for established companies).

We will tackle harder markets and we probably change those markets far more than we changed things before

Social media and search were an organising layer over the web, but crypto and machine learning will allow much more profound changes to how we access and use the massive amounts of data, people and resources the internet has connected. 

The upshot of these changes is that the markets that VC-backed disruptor companies will be much, much bigger. A comment by Evans as he talks about a graph gives us a sense of the scale of this:

“I used to charts in billions of dollars, now they are trillions of dollars”

Marketing disruption will be enormous

Evans characterises the disruption of marketing so far as having been mainly about advertising. For those of us working in the non-advertising areas of digital marketing we might think of this as a slight, but it’s not. From the point of view of the money, for whom we can think of Evans as the guide/spokesman, the game in digital marketing has been all about the advertising. Just look at the money that went into advertising leaders like Doubleclick vs. leaders in content and inbound marketing, or however we wish to characterise it these days. Brandwatch, Percolate and Sprinklr are worth hundreds of millions right now, but that is partly because they service relatively under-prioritised, disconnected and under-operationalised parts of marketing.  

And even thinking of marketing isn’t thinking big enough, says Evans — the opportunity is more about thinking of the total cost of reaching a customer.

As I mentioned in the main post above there’s a lot more in the presentation — although it is only 24 minutes, Evans speaks at the speed of an Aaron Sorkin character, so there’s about an hour’s worth of content in there. I paused it frequently and took notes — and then wrote this post to make sure I’d had time to think through some of the profoundly interesting and challenging things he was talking about. 

leadership/Public notebook

Lead with questions

Posted on by Antony Mayfield
What’s wrong with the old model, anyway?

The leader owns the question, the team owns the answers. That’s a thread running through several of things I have been reading and writing about for clients lately.

Reading Liz Wiseman’s Multipliers this morning I saw  this quote from Tim Brown of IDEO:

As leaders, probably the most important role we can play is asking the right questions and focusing on the right problems. It’s very easy in business to get sucked into being reactive to the problems and questions that are right in front of you. It doesn’t matter how creative you are as a leader, it doesn’t matter how good the answers you come up with. If you’re focusing on the wrong questions, you’re not really providing the leadership you should.

If this sounds obvious, think of all the leaders you’ve known who have insisted on arriving with the answers, or the questions about why their team hasn’t guessed the answer they have decided is obvious.

Wiseman casts this type of leader as a “diminisher“, which sounds like a monster from a Harry Potter story, but I know what she means. It’s your boss that’s always right, and therefore you’re rarely right — you soon stop trying to solve problems and just do what you’re told. Or leave because — despite their self-advertised or heavily implied genius — it’s just not that rewarding working for a monomaniacal smart arse.

Wicked problems

At a recent Brilliant Noise event I spoke about Professor Keith Grint’s ideas about why leaders succeed or fail when faced with complex challenges. My friend Ken Punter at University of Warwick sent me Professor Grint’s paper “Wicked Problems and Clumsy Solutions” at just the right moment (the day before) and I had to share it there and then — and I will do so again here…

There are three kinds of problem, says Grint, with increasing amounts of uncertainty: critical (a crisis with little time for decision-making and action, tame (problems with known solutions that ), and wicked problems.

Source: Wicked Problems and
Clumsy Solutions: the Role
of LeadershipWicked Problems and
Clumsy Solutions: the Role
of Leadership

The required response to critical problems is to command. Things need to happen fast and there’s not much time to consult or debate issues. Put out the fire and then we can talk about those things, the commanding leader says. Tame problems have known solutions and need to be managed through a process to be solved.

Complex problems don’t have an obvious answer. By their nature they may not even have a correct answer — they are wicked problems. If you move a piece of the puzzle all the other pieces change too. As Ben Horowitz says, “this is not checkers; this is motherf**kin’ chess”.

An example of a wicked problem…

Think of a reorganisation of a company or even just department — it’s not a series of simple questions. Person X can lead the operations team, person Y can lead the project team — simple. No. Person X is more competent at projects but more respected by the operations team who would be dismayed to feel that they are losing X for Y. The other way round? No, the operations team needs the competent manager and person X would probably leave. Can we hire for X’s role? Yes but we would lose six months of expertise of X and it could create a flight risk in the team that’s not led.

Did it give you a headache reading that? It damn near gave me one writing it, but that is a tiny aspect of a complex problem — like prioritising product development across hundreds of possibilities.

On a grander scale, Professor Grint cites JFK’s finest hour as a leader: 

…President Kennedy’s actions during the Cuban Missile Crisis were often based on asking questions of his civilian assistants that required some time for reflection — despite the pressure from his military advisers to provide instant answers. 

Grint, Wicked Problems and Clumsy Solutions

How to respond to digital disruption is a wicked problem. Other organisations may have done it, but you don’t know if they are going to be successful. Your transformation is specific to your organisation. You learn from others but your solution will be uniquely yours.

Where to start? Pilot a new approach or large scale change? What are the disruptive challenges you face — and which ones are the ones you need to focus on first? If it’s a combination of technology, business process redesign, capability building and organisation re-design which is dependent on which.

It would literally be simpler to create a start-up — except that you would have fewer resources and less capital and would still have to deal with wicked problems. Dealing with wicked problems is a core competency for any leader in the digital age, the VUCA era or however you choose to describe a time when we don’t seem to know what will happen at any level in markets, politics, the environment or technological progress. We don’t really know what’s going to happen next week, never mind next year and yet countries, companies and careers all still need to be managed.

Some things are harder than running a start-up

Reid Hoffman, founder of LinkedIn and now Silicon Valley wise man at large, compared running a start-up to an impossible feat: “Starting a company is like throwing yourself off the cliff and assembling an airplane on the way down,” he was reported as telling Bloomberg in an interview. 

Hoffman also said: 

A startup, to some degree, is a set of those challenges of ‘if you don’t solve this, you’re dead.’

The challenge for an incumbent is even less clear. If you don’t solve this, you might be dead. If you do solve this, you might be dead anyway because you weren’t paying attention to the right thing.

The zeitgeist for the past ten years or so has made heroes of the start-up pioneers. This may be passing as heroes become villains and new empires rise. The heroes we need aren’t necessarily in start-ups, they are leaders who are brave enough to start 

In a large organisation you may be assembling several aircraft at once and hoping at least one them will fly — and that you’ll be on it — before they hit the ground. Meanwhile you have a lot of board members and investors sitting on a slowly deflating zeppelin balloon insisting that the ground is still sufficiently far away, and that the hydrogen system that has worked for the flight so far is in no way flammable. 

(Admitting) ignorance is strength

If you can’t stand not always knowing the answer — or at least appearing to — not only are you downgrading your team’s potential every time you meet them, you are blinding yourself and them to the true nature of the challenge.

Wicked problems, as Grint puts it, require clumsy solutions. If you try to find the right answer you will go mad or go out of business. You have to lead with questions, enlist every bit of thinking power in your organisation to be curious about what solutions might be and then start trying them out. The solutions will be clumsy and imperfect, but they will advance you toward things that will work. Either what you try can be crossed off the list or the grains of insight you gather from it can be applied to the next step forward and the step after that.

Progress will come from leaders who are brave enough — a theme of the recent Marketing Society conference — to take on the new, the confusing and the complex.

Further reading:

The Hard Thing About Hard Things by Ben Horowitz

Multipliers: How the Best Leaders Make Everyone Smarter, by Liz Wiseman

Wicked Problems and Clumsy Solutions (free PDF), by Professor Keith Grint

Public notebook

Scrum, by Jeff Sutherland — Book report and highlights

Posted on by Antony Mayfield

Scrum: The Art of Doing Twice the Work in Half the Time by Jeff Sutherland is part memoir and part introductory practical guide to the Scrum method for software development, which the author invented in the early 2010s and which is hugely popular and influential in business and management more generally.

I gave the book five stars on Goodreads/Amazon and wrote the following review:

An absolutely essential read for managers, leaders or anyone who wants to get more done in a team

Concise, compelling and practical. Basically those are the three criteria for a business book for me and Scrum scores five stars in each category.

Visionary without getting too preachy — I ‘d say this is an essential management read. I’d imagine whether you are new to Scrum/Agile or a past master it is a very useful book.

This year at Brilliant Noise we have been using OKRs (Objectives and Key Results (OKRs) for our business challenges. In the quarterly cycle just about to finish, we have experimented with company-wide OKR projects with teams comprising everyone in the business. This has given everyone  the chance to work with the Scrum method, soem for the first time (myself included). I mention this because Scrum is a method which is interesting conceptually, but is definitely something you need to be doing in order to properly understand. In the context of the Brilliant Noise OKR projects, this book was incredibly useful for getting a deeper understanding of Scrum. 

The following are the main things I took away from my first reading of the book. 

Scrum requires a high level of honesty and discipline in a team

As my colleague Rachael Rainbow put it “A lot of people think agile methods are relaxed, free and easy, but they aren’t — they are incredibly disciplined.” You have to be clear about the direction, clear about what is valuable, and communicate frequently, openly and candidly to achieve progress. These are all things we all want all the time, regardless of whether we are in an agile project or not, but Scrum — with its frequent deadlines, team check-ins, and constant prioritising on what the next most important thing

The importance of prioritising by value

The Scrum method’s use of a backlog is a hugely important element in the method and one which helps make progress more likely by acknowledging that not everything you want to do will be done.

Sutherland says:

The idea behind the Backlog is that it should have everything that could possibly be included in the product. You’re never going to actually build it all, but you want a list of everything that could be included in that product vision.

You cannot do everything you want to do. Even within a focused strategy there will be more actions that you want to complete than you can. In Scrum, there is a backlog where you store every task that you could take on, but you try to pick the ones that will give the most value.

This principle is liberating and lowers stress levels. I’ve reflected it into every aspect of my personal time and energy management.

Scrum is not exclusively useful for software development

I’d understood agile and Scrum as coming from the software world and that they might not be suitable for a services company like Brilliant Noise. I could already see that this wasn’t true by the profound breakthroughs and progress we’d been achieving by using the Scrum method for our OKR projects.

What the book did was show me why, both by highlighting use studies of various types of team using Scrum — news teams in media organisations was one of the most relevant — but also that the roots of Scrum were in the Toyota lean manufacturing method, which in turn was based on post-War management techniques promoted by the occupation government of General McArthur in Japan.

There is a lot of room to make Scrum your own

Some of my encounters with Scrum practitioners in the past had felt intimidating and left me thinking that there was almost an introverted, cult-like introversion about the approach. Having a felt sense of what a Scrum project is like, and reading the book meant that I was a lot clearer that the practices of Scrum invite innovation and improvisation — you need to make Scrum your own when you start using the method and doubtless keep refining it to fit your challenges and culture. 

Scrum is not the only way to organise a project

Some projects lend themselves more to waterfall project management — things where the ways of doing things are clear and have hard deadlines for instance, like organising a small conference that you’ve run before.

Scrum excels with challenges where we don’t know what the answer is (and are honest enough to admit it). Things where something is going to need to be invented, designed for the first time lend themselves well to the Scrum method.

As Sutherland puts it:

Scrum embraces uncertainty and creativity. It places a structure around the learning process, enabling teams to assess both what they’ve created and, just as important, how they created it. The Scrum framework harnesses how teams actually work and gives them the tools to self-organize and rapidly improve both speed and quality of work.

Useful quotes

I highlighted a lot of Scrum as I read it, but these are some quotes that I will keep with me for reference.

Scrum, like aikido, or, heck, like the tango, is something that you can only really learn by doing. Your body and your mind and your spirit become aligned through constant practice and improvement.

On how Scrum can provide temporary relief from silos, but bad habits will often remerge:

I’ve seen this happen at one large financial institution in Boston repeatedly. They’ll call me up in a panic when they have a mission-critical project that is in trouble. They’ll have me train dozens of their people in Scrum, have me start up teams that are capable of addressing their emergency. They direct people from across the organization into cross-functional teams to address the issue. And then they solve it. Once the crisis is past, they disband the teams to their respective silos and managerial fiefdoms.

On daily stand-ups as habit:

…it didn’t matter what time of day the meeting took place, as long as it was at the same time every day. The point was to give the team a regular heartbeat.

On waste:

Ohno talked about three different types of waste. He used the Japanese words: Muri, waste through unreasonableness; Mura, waste through inconsistency; and Muda, waste through outcomes.

On over-planning:

As I’ve said previously, the very act of planning is so seductive, so alluring, that planning itself becomes more important than the actual plan. And the plan becomes more important than reality. Never forget: the map is not the terrain.

On avoiding prioritising:

One bad habit a company can fall into, because of constantly shifting market needs and because managers don’t know exactly where the most value lies, is prioritizing everything. Everything is top priority. The adage to keep in mind comes from Frederick II of Prussia, later to be called “the Great”: “He who will defend everything defends nothing.” By not concentrating both your resources and your mental energies, you thin them out to irrelevancy.

Scrum scales well:

An important thing to say about Scrum is that it rarely remains a one-off for long—it’s built to scale.

On bad behaviour and blame:

it’s pointless to look for evil people; look instead for evil systems. Let’s ask a question that has a chance to actually change things: “What is the set of incentives that drives bad behavior?”

On levels of mastery:

Earlier in this book I discussed the martial arts concept of Shu Ha Ri. People in the Shu state follow the rules exactly, so they learn the ideas behind them. People in the Ha state begin to create their own style within the rules, adapting them to their needs. People in the Ri state exist beyond the rules; they embody the ideals. Watching a true master in the Ri state is like looking at a moving work of art. His or her actions seem impossible, but that’s because the master has become a philosophy in flesh, an idea made real.

Scrum is for pragmatists:

Scrum is the code of the anti-cynic. Scrum is not wishing for a better world, or surrendering to the one that exists.

: : Hat tip to David Lockie for the book recommendation. 

Public notebook

Alternate Realities exhibition at Lighthouse

Posted on by Antony Mayfield
Belongings, an immersive artwork on show at Lighthouse, Brighton this week.

The Alternate Realities exhibition from Sheffield Doc Fest is on tour and at Lighthouse in Brighton this week (22 – 30 October) as part of Brighton Digital Festival. 

I took a look at some of the work on Friday and highly recommend a visit to it in Brighton’s North Laine. Entry is free, but you will want to book a place for the Terminal 3 installation. 

As soon as you enter Lighthouse you will see the amazing Belongings taking up most of the long right-hand wall in the gallery. It’s an interactive work the like of which I’d not come across before. 

Life-sized greyed out images of people sitting on stools are projected on to the wall. Connecting to the “Belongings” Wifi you press and hold a button and a circle appears — multiple visitors can do this at once, you quickly work out which is yours — and you select a figure and who then gets up off their stool and is rendered in colour. 

Through your headphones, you can hear them as they tell the story of the object they are holding. It turns out that each a refugee and the object they carry is one of the few things they brought with them. 

I found the work fascinating on so many levels. Coming from Sheffield Doc Fest it is, of course, a documentary. The technology is fascinating but the stories are even more compelling and beautifully told — the photography, the staging and sound are all amazing. Immersive experiences — VR, AR, etc — can often feel a little like watching someone at an arcade playing a game, or like watching a film — but this artwork became part of a crowded room, where people were interacting with it, talking about it, being around it. It fitted right in with a human social space, not demanding to be used, not taking over the conversation, but a complement, a part and sometimes the focus of conversations. It’s a wonderful thing in so many ways. 

There’s more about Belongings here. 

  • Loss Levels by Dan Hett, arcade games telling the tragic story of the loss of his brother at the 2017 Manchester terror attack.

Alternate Realities is on at Lighthouse in Brighton until September 30. Take a look at other Brighton Digital Festival events here including content strategy conference Curio and pop-up sensation Tiny Disco, both of which colleagues of mine from Brilliant Noise have had a hand in making happen. Full disclosure: I’m very proud to serve as Chair at Lighthouse.

Public notebook

HBR exec summaries

Posted on by Antony Mayfield

I love this executive summaries section at the end of the paper version of the Harvard Business Review. I don’t know if it has been running for years or just started, but it’s very useful in helping decide — do I want to give these X,000 words my attention?

They should put it up front really, to make it even more useful.

Public notebook

Meeting room traffic lights at Brilliant Noise

Posted on by Antony Mayfield

Have you got this room booked?

The dance of the meeting room hunt and bluff-double-bluff has many variations but is common to offices large and small across the UK. Open plan offices are still the dominant template for workspace design despite a growing army of detractors. So when you need a quiet space for an impromptu chat, the hunt for an empty meeting room begins, and then the dance of trying to negotiate your way into rooms.

A delightful bit of making by Brilliant Noise’s creative director Gareth James has made meeting room headaches just a little less frequent for us all.

A pedestrian-crossing style illuminated sign turns red when a room is booked in its dedicated Google calendar, and green when it is not. This alone is helpful – our main office is a long wide space, so opening up calendars or walking down to see if anyone is in there are both clunky ways of working out if you can use the room.

Even better, though – is the instant room booking button. Pressing it gives you the room for five minutes – automatically booking it into the calendar and a couple of seconds later the light turns red.

Simple things. They make me happy.

Gareth’s going to be posting the details of the project soon, so I’ll be sure to update this post with a link to it when he does…

Public notebook

Pencils for notes, keyboards for ideas

Posted on by Antony Mayfield / 0 Comment

TL;DR: “Type as quickly as you can and always carry a pencil.” — Clive Thompson.

When the late Iain Banks talked about the inevitable “where do you get your ideas?” question that authors are dogged by, he said, “we have exactly the same amount of ideas as everybody else – authors are just better at capturing them”.

Getting thoughts out of one’s head and onto something where they can make use of is an essential practice for everyone who works with their mind.

The moment when the idea or insight occurs is where every great inspiration starts where every new novel, screenplay, strategy and scheme either sparks into life or winks out of possible existence as if it had never occurred to anyone.

In the last post here we looked at how an app like Drafts can be An Inbox for the Mind, but what about notebooks?

When it comes to meetings and listening to presentations I currently prefer a notebook over a tablet or laptop for taking notes. Actually, I’ll use a smartphone if it’s more discreet – say on a crowded restaurant table. I’m always careful to make it clear I’m taking notes, however – if people suspect you are attending to email or other things they can find it distracting and even a little stressful.

For focused note-taking, though, nothing beats the reliability and – it turns out – self-editing and précis skills required of physical note-taking.

This video of a short talk by Clive Thompson, a journalist who writes a great deal about how our minds work with machines, confirmed many of my suspicions about why I like note-taking by hand, as well as why when it comes to developing ideas and getting them down in a document, nothing beats the ability to type quickly.

Since watching this I’ve got the pencils and sharpener he talks about finding as a result of his obsessive search for the best example of each. I can confirm that they are fantastic.
For more of Clive’s excellent thinking, one of my favourite books is his Smarter Than You Think.
Public notebook

An inbox for the mind

Posted on by Antony Mayfield

This post comprises notes on a work in progress – a drive to reduce tech-based distractions and learn how to use personal technology help me get things done more effectively and with less distraction and stress.

There is only one red dot on my smartphone now. It is to remind me to do things with things coming out of my mind not out of my email inbox. It’s for an app called Drafts, which effectively has become an inbox for my mind.

Red dots on apps and pop up “alerts” are needless, selfishly designed distractions – more in the interest of the platform or software designer than the user.

If you put in the effort to decide when the dots and pop-ups appear, then you can use them to support your goals, not nibble away at your reserves of willpower, attention and time.

That’s why I like the one red dot I’ve introduced back onto my phone.

At first, I thought Drafts would be a distraction – another text app, a sub-genre of productivity software of which I cannot resist trying out new examples. Then, as I tried to minimise the number of apps on my home screen – down to a maximum of four on the menu bar – I discovered its unique strengths.

The default screen when you open Drafts is a blank page. You write down your thoughts, notes, reminders or whatever and you can then send them to the app they are for or leave them there until you’re ready to process them.

This removes a friction in one’s workflow I’d not noticed before – deciding and finding an app to write in, post in or whatever. When you’re getting a thought out of your head and into an app you’re often on the move, or int he middle fo something else. You don’t want to start using an app and slip out of flow or walking and start doing something else – you just need the thought to be captured.

The notes are in an inbox which you can then process later. That’s where the red dot is useful – to remind me I have some notes that need to be sent to where they will be most useful. An email goes out via the email app using the share function or a list of options in Drafts (it will format it straight into the app with the first line becoming the subject line). An idea for a blog post goes into Ulysses Inbox, the draft of an idea into Slack to share with my team, the list of things to remember into Reminders, the sketched agenda points into Trello.

Image: The operations options for Drafts – these can be changed to the apps you use most.

I’ve been trying this out for a week, and it seems to be very useful. My ways of working don’t often stay the same for long – but this one feels like a small leap forward in personal workflow.

Image: A satisfyingly minimal clear home screen and dock.