Ada Lovelace Day: Shona Brown

Image: Ada Lovelace

Image: Ada Lovelace

Suw Charman has asked people to join her today on Ada Lovelace Day, a celebration of the first computer programmer, in writing about women in technology that they admire.

Now, I’m a cultural rather than a tehcnical geek, so the woman who leapt to mind that I admire most in the tech industry is Shona Brown, SVP of Business Operations at Google.

Shona Brown took on responsibilities for Google’s business operations in 2003, following almost a decade consulting with technology clients in Toronto and Los Angeles for McKinsey & Company.

Image: Shona Brown, Google's SVP of Business Operations
Image: Shona Brown, Google’s SVP of Business Operations (image source: Google)

I first heard about Shona Brown in this 2006 profile of her in Fortune called Chaos by Design. She took on one of the most interesting cultural and business challenges in the world when she stepped into  Sergey and Larry invited her to come and take all of this on after reading Competing on the Edge: Strategy as Structured Chaos:

Brown has made a career of arguing that anarchy isn’t such a bad thing — which is why Page, co-founder Sergey Brin, and CEO Eric Schmidt hired her in 2003. A business theoretician in a company dominated by engineers, she considers Google the “ultimate petri dish” for her research, though her job is anything but theoretical. In addition to overseeing human resources (called “people operations”), Brown runs a SWAT team of 25 strategic consultants who are loaned out internally on ten or so projects at a time — restructuring a regional sales force here, guesstimating a market size there.

This isn’t about just management. It’s about how you manage companies and people in the age of networks, when hierarchical approaches are inadequate and an embrace of chaos.

The company’s goal, says Brown, is to determine precisely the amount of management it needs — and then use a little bit less. It’s an almost laughably Goldilocksian approach that Brown also advocates in her book, co-written with a Stanford business professor. The way to succeed in “fast-paced, ambiguous situations,” she tells me, is to avoid creating too much structure, but not to add too little either. In other words, just make it not too hot and not too cold, and you’re done.

Early on in my iCrossing experience I had left a lot of the certainties and structure of the PR agency world and embraced a start up mentality, drawing heavily on Guy Kawasaki’s thoughts in Art of the Start. when I read her interview Fortune magazine, I felt reassured and inspired simultaneously when I read her quote: “If I ever come into the office and I feel comfortable, if I don’t feel a little nervous about some crazy stuff going on, then we’ve taken it too far.”

It still inspires and informs the way that I think about the way that organisations need to adapt to be successful in networks, in an age defined by the complexity and pace of the web revolution.

Via Euan Semple.

Comrade Excel and the Glorious Five Year Plan

Image: Tragically, Zepplin trips were outside of Lenin's core value proposition

Image: Tragically, Zepplin trips were outside of Lenin's core value proposition

Spreadsheets aren’t strategy, as Umair Haque is fond of saying.

Turns out they can actually be quite dangerous, for the temptation they bring to reduce a business (a complex, human enterprise) to a set of numbers on a page. Even more dangerous when they trick us into thinking we can predict the future and call the extended line of equations based on assumptions facts. And then, once the “facts” are there, start getting upset when behaviours in your lovely bundle of corporate human potential don’t follow the script.

I loved this post yesterday by Mark Earls about how central planning was utterly discredited at a macroeconomic level (i.e. communism was a disaster) but at a micro-economic level (in our businesses) we persist with command and control approaches.

Mark  muses on an excellent article by Simon Caulkin in Sunday’s Observer called Inside Every Chief Exec There’s a Soviet Planner:

Does your CEO tell the shareholders (and the other stakeholders of the business) stuff like, “we’re not sure what’s going to happen….”? Probably not – certainty in what will happen and the plan to meet it are essential fictions of today’s CEO.

All of which leads to the bloating of the managerial classes in any large organisation

“Central planning imposes a huge co-ordination burden – which is why there is just so much management.”

Curious then, as Caulkin observes, that when coupled with a fervent commitment by the same folk to laisser faire macroeconomics, we get oh….a total mess.

I think I totally failed to post a comment yesterday, so here’s what I was going to say:

It seems such an obvious contradiction now, but we’ve indulged the spreadsheet fantasy of control and predictability in our companies. In fact, to be outside it is to be a heretic.
“What are your projections for Q-whatever, FY-blah?” are questions that seem to demand a suspension of disbelief by all involved.

I recommend standing to attention, staring straight ahead and appending the word “comrade” to the end of any response to such questions from now on. It’s the only sane response…

Large organisations need to plan, but plan in a more agile way. One Truth is a lie. A spread, a loose plotting of your possible courses, and some ideas about how you would react to different scenarios…

There are three things this all boils down to for me:

  1. Organisations aren’t machines.They are far more human and complicated than that. If you treat them like machines they will break.
  2. Don’t be trapped by your plan.  Spreadsheets, business plans – as with all innovations, tech, methods – should serve us, support human potential, not make servants of those gathered round them.
  3. Management is a burden. It needs to be kept light or it destroys value.

Otherwise you end up, Like Hugo Chavez and his cohorts here in this public examining of the accounts trying to work out how you went off-plan…

how-many-beans

And when the answer doesn’t match the spreadsheet…

it-cannot-be

Questions need to be asked. The spreadsheet can’t be wrong, so who is…

there-is-no-excuse

Oops.

Anyway, thanks to Mark for summing it up nicely like that. He and the ever-wonderful Johnnie Moore have put together a podcast yesterday on the same subject which I shall be listening to with great interest later…